Moving your office from one place to another requires a lot of effort and work as it means you need to move everything out of your office, including documents and equipment. So, during an office move your main concern is to get moving on time, in the minimum of time!
It is easy for a competitor to take advantage of any downtime which could have a significant effect on your profit margin or sales. In this article, guest blogger Esme Craig discusses how you can make your move your office efficiently.
Plan to accommodate your day to day business first
As an owner of a company, you have to think about your move at least 3 to 4 weeks ahead of your intended moving date. In general, though, it makes sense to start making plans and thinking about the logistics of your move as soon as you possibly can.
Think about your day to day operations, including any scheduled business meetings, employee training, team building weekends and so on. Make sure that anything that clashes with the move is identified and rescheduled for a less hectic time.
Backup your digital data
Computers are sensitive devices, and they can lose your data if damaged during transit. To avoid loss of your business’s critical data, make sure you take backups, if you can, back up to an external source for added certainty.
Move yourself or call in the professionals?
Professional office removal companies are there to help with your commercial move and will be able to provide you with expert advice and knowledge, but this expertise comes at a price! While this is the simplest and most hassle-free option to choose, for many small businesses, using a professional commercial removals firm is not an option due to budget constraints.
If you are moving, make sure you order moving crates and equipment well in advance of your move. Specialists such as Crate Hire UK provide a cost-effective alternative, offering a massive selection of sturdy plastic crates that are ideal for commercial premises and office moves as they are much stronger than traditional moving boxes made out of cardboard.
Choose the best day for your move
As a business owner, you don’t want to waste any time, and you want to avoid downtime. Moving on a weekend might be a good idea if you close on the weekend. Moving later in the week is generally a good idea, especially if you will need to shut for a day or two to facilitate the move.
If you move on a Thursday or a Friday, you then have the weekend to iron out any niggles. Generally, choose to move on a day when you are least busy to have the least impact upon your normal operations.
Planning and more planning!
A smooth commercial move relies heavily on planning, and I can’t emphasise the importance of leaving plenty of planning time ahead of your moving day enough. Use a simple, shareable spreadsheet, and start by writing down all of the considerations. From ordering your crates or boxes right through to hiring a van and getting services like your phone line and broadband up and running at the new location.
A tick-list you can share with others is probably the most important thing you’ll need so don’t waste time and get started immediately, and you’ll find your commercial move goes smoothly and is efficient too.
Esme Craig is a professional content writer who writes on various topics including Removals Industry, House Improvement, E-commerce and clearance topics but currently, she is writing for theremoval.com which provides information on removal companies throughout the UK.
Crate Hire UK – Essential Tips To Move Your Office More Efficiently